Sirio, a premier global aircraft management company, is seeking a HR Administration & Operations Specialist to join our dynamic Human Resources team in Milan. This role is dedicated to supporting our Italian Business Unit, ensuring smooth operations and a high-quality employee experience.
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With over 40 years of experience and as a vital member of the Directional Aviation Portfolio, we have created a reputation for excellence. Our success is attributed to the dedication of our talented professionals, and this role is critical in maintaining the infrastructure that allows them to thrive.
What Impact Will You Have?
As our HR Admin & Ops Specialist, you’ll be a key point of reference for our Italian team. You’ll help ensure that everything runs smoothly behind the scenes, from onboarding new hires to ensuring payroll accuracy, so employees can focus on their work with confidence.
Reporting to the Global HRBP, you’ll work across compliance, administration, and employee support, with a strong focus on local execution.
This role is designed to evolve, with opportunities to broaden scope over time depending on business priorities and individual interests.
Responsibilities
Payroll & Compliance
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* Payroll Management: Manage monthly payroll preparation, coordinating with the external Labor Consultant and Labor Lawyer to ensure accurate and timely processing.
* Employee Accounts & Benefits: Coordinate with accounting to verify all employee data and accounts related to benefits, deductions, hiring, terminations, time‑off requests, and paycheck inquiries.
* Tax Compliance: Maintain Italian payroll tax accounts, including setup and ongoing compliance with state and local withholding obligations.
* Vendor Liaison: Act as a liaison with the payroll provider to ensure all appropriate actions are being taken to maintain compliant processes and solutions.
* Employee Support: Assist employees with payroll and expense inquiries, providing accurate and timely guidance.
* Compliance: Ensure HR policies and practices comply with Italian labor law and regulations.
* Employment Law: Monitor regulatory changes and support updates to internal policies.
Employee Lifecycle & Administration
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* Lifecycle Management: Support onboarding and offboarding end‑to‑end, ensuring a smooth employee experience from day one.
* Employee Records: Maintain accurate and up‑to‑date contracts, payroll data, and documentation.
* Employee Relations: Support employee relations topics as needed.
Processes & Systems
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* Process Improvement: Identify opportunities to streamline workflows across ATS, HRIS, and payroll systems.
* People Data: Ensure data accuracy across systems and support reporting on headcount, absenteeism, and budgets.
Office Operations & Collaboration
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* Health & Safety: Coordinate occupational health requirements (Medicina del Lavoro) and mandatory documentation supporting the Safety function.
* Office & Culture: Support local events, manage office supplies and employee perks.
* Cross‑team Collaboration: Partner with Finance, Safety, and other teams to ensure smooth operations.
Required Skills
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* 3–5 years of hands‑on experience in Italian Payroll & Personnel Administration specifically within the Italian market.
* Proven experience acting as the primary point of contact for Labor Consultants and Labor Lawyers.
* Data management proficiency for auditing payroll data, managing budgets, and generating complex reports.
* Strong proficiency in Excel and HR/payroll systems (Zucchetti preferred)
* Ability to manage high-volume administrative tasks with a strong focus on accuracy and detail.
* Must possess the legal right to work in Italy.
* Italian and English mastery required.
Nice to have
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* Experience participating in (or leading) an HRIS migration or implementation.
* Previous experience within the Aviation sector.
* Master’s Degree in HR, Law, or Business Administration preferred.
* Proficiency in ClearCompany and UKG is desirable.
What we’re looking for
We’re looking for someone who brings a structured and detail-oriented approach, with a natural inclination toward accuracy and consistency. You enjoy building order, improving workflows, and making sure things run smoothly behind the scenes.
You’re comfortable working with data and administrative systems, and you take pride in precision. You have a proactive mindset and a strong sense of ownership, while also being able to collaborate effectively within a small, international team.
This role is a great fit for someone who finds satisfaction in creating structure and clarity, and in making complex administrative processes feel simple and reliable for others.
Contract & Work Conditions
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* Level and salary to be determined based on experience.
* Working Hours: Flexible working hours, typically between 9:00 AM and 6:00 PM, Monday to Friday.
* Work Mode: Hybrid.
* Private health insurance.
* Private pension fund contributions.
* Complimentary on-site parking.
We understand that not every candidate will meet every requirement listed above. If your experience is close and you believe you could succeed in this role, we encourage you to apply.
We are committed to building a diverse and inclusive team, and we welcome applications from individuals of all backgrounds.
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* Employees are the Foundation of a Service Company: Recognizing that our people drive our success, we prioritize creating an environment where each team member can thrive and contribute meaningfully.
* Fanatical Attention to Detail: Safety is always #1 at Sirio. Your commitment to precision is essential in ensuring that every task, project, and interaction is executed with utmost accuracy and excellence.
* Maintain a Long-Term Approach to Relationships: Cultivating enduring relationships with colleagues, vendors, and clients is crucial to our success. xjrgpwk Your kindness, courtesy, and commitment to sustained partnerships contribute to our collaborative environment.
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