Join to apply for the Billing Coordinator - Law Firm role at White & Case LLP
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Join to apply for the Billing Coordinator - Law Firm role at White & Case LLP
Firm Summary
White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.
Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.
Position Summary
Responsible for revenue and credit control for a specified group of partners in the Milan office. The role will also involve liaison with Finance teams in other offices to support the firm in achieving its global targets and will report to the Milan Finance manager and the EMEA Revenue Manager.
Our Functional Area
The Global Finance team is led by the Firm’s CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Core functions include billing and collecting Firm invoices, statutory accounting, creating management reports, processing payments, and managing payroll. We work seamlessly across offices and countries, fostering a multicultural, diverse, and supportive environment.
Our remit includes partner compensation, vendor procurement, global tax strategies, inventory management, and profitability analysis. We establish billing rates and client-specific fee arrangements, and our Treasury team handles cash management, foreign currencies, and hedging.
We set annual global revenue and expense budgets, monitor expenditures, and ensure efficient use of resources.
Duties And Accountabilities
* Meet with partners and matter managers regularly to review WIP and AR balances, document outcomes, and follow up on actions.
* Draft and engross invoices compliant with firm policies and regulatory requirements, and file signed copies on 3e.
* Review WIP balances to ensure timely billing, including fee updates.
* Review aged A / R balances, prepare action plans for collections, and update billing tools.
* Assist with collections, utilizing central credit control as needed.
* Prepare monthly and quarterly cash forecasts in discussion with management.
* Support key client programs, act as a contact point, and ensure correct implementation of fee arrangements.
* Coordinate with PAs, Revenue Assistants, and operations teams to ensure timely billing.
* Liaise with finance teams across EMEA to support revenue and credit control.
* Maintain ongoing communication with partners and clients.
* Consult on variations to standard terms, discounts, and rate amendments.
* Perform reporting and projects for clients, partners, and management.
* Ensure compliance with Solicitors’ Accounts Rules and VAT regulations.
* Monitor tasks like task code maintenance, rate consistency, and discrepancy resolution.
* Handle write-offs, time transfers, and rate adjustments promptly.
* Review aged WIP, prepare reports, and process write-offs.
* Keep internal systems updated and follow up on unallocated cash and BOAs.
* Support other matters or projects as needed.
* Delegate to and supervise billing specialists in London and Manila when needed.
Qualifications
* Experience with Elite, 3E, Aderant, or similar PMS systems.
* Minimum of A Levels or equivalent education.
* At least 3 years of revenue control and collections experience.
* Law firm experience preferred, especially in top 20 firms and liaising with international offices.
* Ability to build trust and confidence with internal and external clients, especially Partners.
* Excellent interpersonal, communication, and team skills.
* Self-motivated, highly organized, accurate, and detail-oriented.
* Flexible, enthusiastic, and able to manage workload and deadlines.
* Knowledge of Solicitors’ Accounts Rules and VAT.
* Proficient in Word and Excel, with strong numerical skills.
* Additional languages are a plus.
Location & Reporting
* This role is based in Milan.
* Reports to the Finance Manager and the EMEA Revenue Manager.
White & Case is an EEO employer committed to a fair workplace. We recruit, employ, train, and promote without regard to protected categories. The firm may modify this job description at any time, which does not create a contract of employment or alter at-will employment.
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