Randstad Italia Spa, Florence branch, is looking for a Administrative Specialist for a major multinational company operating in the Oil & Gas sector.
We offer an initial 12-month temporary contract with the possibility of direct placement in the company.
CCNL Metalworking Industry, level B1, commensurate with the candidate's experience, plus meal vouchers.
Possibility of smart working.
The resource will analyze, manage, and prepare general and administrative documents for customer qualification requests.
A thorough and precise analysis of requests is crucial to involve sales and other relevant functions promptly, reduce workload, and ensure timely processing, especially as requests become more customer-specific and complex.
This activity significantly impacts order processing, convertibility, and cash flow, given its close connection with proposal and invoice management, including registration on specific portals as per customer requirements.
Responsibilities include:
Retrieving and validating required informationInvolving appropriate internal and external functionsIdentifying issues in document preparation or registration processes on customer or third-party portals (e.g., timing, confidentiality, fee payment)Familiarizing with the company's organization, structure, and product portfolioManaging and preparing complex administrative documents, certificates, and letters for RFQ, public tenders, and e-procurement platforms worldwide, including liaising with external entities like embassies and chambers of commerceReviewing and validating documentation with legal and compliance counsel before submission to ensure quality and legal safetyRequirements include:
A degree in economicsGood communication, relationship management, and analytical skillsProactive attitude with problem-solving abilities and capacity to work under pressureAbility to work in a multicultural environmentFamiliarity with digital tools is preferredThis job is posted by
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