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Executive Personal Assistant | European Space Directors – Ladispoli. Salary: EUR 35,000 – 50,000.
Position Summary
The role involves providing high‐level executive assistance to the Space Managing Director (MD) and Business Development Director (BDD) for European space programmes. The Assistant supports key activities for European space programmes within a long‐standing partnership of major space institutions.
Key Responsibilities
* Manage complex calendars, priorities and scheduling for two senior leaders.
* Organise international and domestic travel, logistics and documentation.
* Prepare, proofread and coordinate documents, presentations and sensitive communications.
* Support executives during European leadership meetings (approx. 3–4 in‐person events per year).
* Ensure effective follow‐up on actions, deadlines and internal workflows.
* Act as the point of contact between senior leadership and internal/external stakeholders.
* Coordinate meetings, agendas and minutes; ensure timely distribution of materials.
* Handle confidential information with discretion and professionalism.
* Manage administrative tasks related to office organisation, internal processes and executive support.
* Provide ad‐hoc support based on organisational needs, with flexibility when executives are travelling.
Required Skills & Experience
* Proven experience in executive assistance, administration, office management or similar roles.
* Strong organisational, prioritisation and multitasking skills.
* Excellent communication skills and high attention to detail.
* Professional proficiency in English (B2 minimum); knowledge of an additional European language is an asset.
* Ability to work effectively in a fast‐paced, international, multicultural environment.
* Discretion, reliability and a proactive mindset.
* Strong digital and document‐handling skills (MS Office and collaboration tools).
* Flexibility to increase onsite presence when required for executive needs or events.
Location & Travel
Rome (Anagnina Area), Italy – Hybrid work model (2 days onsite) with additional flexibility for executive needs. Approx. 3–4 short trips per year for European leadership meetings.
Benefits
* Competitive corporate benefits package.
* Participation in exclusive company events and networking opportunities.
* Opportunity to work on groundbreaking space industry projects with international impact. xivgfpx
Eligibility
* EU citizens, or non‐EU citizens already based in the EU with a valid work permit.
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