Get AI-powered advice on this job and access more exclusive features.
Direct message the job poster from Ali Professional.
As Ali Professional, representing an international General Contractor operating in the Datacenter field, we are seeking a:
Project Assistant
Responsibilities
1. Provide administrative support to the team.
2. Assist management with fleet, apartments, and team benefits assignments.
3. Attend regular/daily team meetings, including:
* Preparing PowerPoint presentations and updating them as needed for meetings.
* Distributing presentations accordingly.
* Taking meeting minutes and verifying their accuracy with attendees.
* Distributing minutes after meetings and following up on actions.
Use the company's Document Management System (SharePoint) daily, becoming an expert and a point of contact for team assistance.Work with PowerPoint, Word, and Excel documents as required.Compile and distribute regular reports.Support team members in using MS Office packages.Liaise with subcontractors and other disciplines involved in the project, as requested.Organize and manage diaries for team members.Arrange external and internal meetings as directed.Greet visitors, ensure registration, and follow security procedures.Coordinate with other Administrators and Team Assistants during the project.Enter purchase requests in SAP.Provide Italian-English translations for conversations, meeting minutes, etc.Maintain inventory lists of technical equipment.Ensure administrative processes and data storage comply with Italian Data Protection laws.Prepare and send correspondence to authorities.Perform general administrative tasks such as updating contact lists, setting up conference calls, ordering supplies and refreshments, typing letters, filing, photocopying, and acting as a point of contact for office queries.Provide cover/support when other Team Assistants/Administrators are unavailable.Additional Information
We offer direct hiring through a permanent contract.
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative, Customer Service, Writing/Editing
Industries
* Building Construction, Civil Engineering, Engineering Services
Referrals increase your chances of interviewing at Ali Professional by 2x.
Set job alerts for "Executive Assistant" roles.Related roles
* Executive Assistant - General Manager Southern Europe F/M
* UFFICIO ACQUISTI ASSISTENTE DI DIREZIONE
#J-18808-Ljbffr