This role is responsible for all the administrative activities that facilitate the smooth and efficient running of the office - front of house. Primarily this role will be accountable for all reception and general housekeeping duties. The role will also assist in other general and specific administrative functions as and when requested.
Answer all incoming calls within a prompt timeframe and in a professional manner / Either direct calls or take a detailed message and email message to the staff. · In charge to prepare coffee or water for the in-house visitors and attend to their enquires. · Update calendars and schedule meetings, conference calls and video conferences with both internal & external stakeholders. · Ensure good housekeeping (clean & tidy) at all times particularly in relation to the Reception area, Boardroom, Meeting rooms, Training room and the Kitchens. · Monitor supply of office drinking water and small bottled water for meeting rooms · Organize morning snacks, order lunch and food preparation for Internal / client training · Good telephone skills, particularly able to screen calls where needed · Professional manner and dress code at all times · Proficiency in English · Intermediate Microsoft Office – Word/Excel and PowerPoint.
We encourage applications from suitably qualified individuals of all backgrounds, and are dedicated to creating a fair and non-discriminatory recruitment process.