The Cost Controller at Hotel Pitrizza is responsible for managing and optimizing the hotel's financial performance by overseeing various cost control activities.
Key duties include recording product deliveries and invoices, ensuring compliance with established cost control procedures, and developing new procedures to enhance efficiency. The role involves monitoring inventory accuracy, maintaining an up-to-date purchasing system, and reconciling inventory reports with accounting balances.
The Cost Controller also participates in month-end reporting, analyzes cost-to-sales ratios, and ensures that all stock movements comply with hotel policy. Additionally, the role requires conducting routine physical inventory checks, preventing loss and spoilage of goods, and preparing various reports such as the Receiving Record and Slow Moving Item Report.
Through these activities, the Cost Controller plays a crucial role in optimizing costs and improving the hotel's profitability.
The position is seasonal with the plan to change it to permanent since end of 2025.
Job responsibilities
* Recording of product deliveries.
* Recording of invoices in the general accounting system.
* Comply with all established cost control procedures, and create new procedures where necessary to improve efficiency and control.
* Ensure compliance with documentation and authorization processes related to purchasing and inventory control.
* Process accruals in the system, ensuring correct posting.
* Monitor inventories, ensuring their accuracy and availability according to operational needs.
* Maintain the purchasing system up to date, ensuring that all items are correctly recorded, including prices and suppliers.
* Check and verify all inventory reports, reconciling accounting balances, actual physical counts and unit costs. Resolve any discrepancies that arise.
* Participate in month-end reporting procedures, ensuring that inventory and other related costs are reported accurately and on time.
* Ensure that all daily, monthly and annual cost reports are prepared correctly and submitted within established deadlines.
* Analyze cost over sales ratios for each operating department, identifying opportunities to optimize costs and improve profitability.
* To ensure that all stock movements are accounted for and are in compliance with Hotel policy.
* To issue and re-order stock and to ensure that no goods leave the storeroom without a proper authorized store requisition.
* To post on the stock system all movements of goods in and out of stores in a timely and
* accurate manner.
* To conduct routine physical inventory checks.
* Follow up of all pending purchase requisitions with the purchaser to ensure the timely
* replenishment of depleted stocks in accordance with the par levels defined by Management.
* To prevent loss, spoilage and breakage by careful monitoring of the expiry date of perishable items, monitoring the slow moving items and keeping the store clean and tidy at all times.
* Preparation of the Receiving Record, the Receiving Report and the Daily Summary Receiving Report as well as Slow Moving Item Report and any other reports as required by Hotel Management.
Profile
* Experience : Previous experience in a similar role within the hospitality industry is often preferred. Experience with cost control, inventory management, and financial reporting is essential.
* Educational Background : A degree in finance, accounting, business administration, or a related field is typically required. Professional certifications such as CPA (Certified Public Accountant) or CMA (Certified Management Accountant) may be advantageous.
* Technical Skills : Proficiency in accounting software and general ledger systems is necessary. Familiarity with hotel management software and inventory systems would be beneficial.
* Analytical Skills : Strong analytical and problem-solving skills are crucial for analyzing cost-to-sales ratios and identifying opportunities for cost optimization.
* Communication Skills : Excellent communication skills are important for liaising with different departments and ensuring compliance with cost control procedures. Attention to the details.
* Organizational Skills : Strong organizational skills are needed to manage multiple tasks, meet deadlines, and maintain accurate records.
* Knowledge of Procedures : An understanding of purchasing, inventory control, and financial reporting procedures is essential.
* Integrity and Ethics : High ethical standards and integrity are important for handling financial data and ensuring compliance with hotel policies.
* Adaptability : Ability to adapt to new procedures and technologies to improve efficiency and control in cost management.
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