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Purpose of the Job
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Manages and coordinates a portfolio of Bids and Projects (at project or sub‑system level) with a team that is QCDP (Quality, Cost, Delivery and Performance) accountable for tenders & projects, being accountable for the portfolio performance in their perimeter.
Allocates proper Bid / Project Management resources, in time for Tender/Project launch, arbitrating as per Alstom priorities in collaboration with all stakeholders (incl. contributing sites). Deploys full Competency Development activities (assessment, development plan etc.) for his/her team and supports them during Bid/Project execution when needed.
Deploys Bid & Project processes on site and manages the bid / project management métiers (e.g. bid/project/sub‑system management, costing management, configuration and change management, documentation management).
Organisation
Reports directly to: Region / Cluster / Country / Site Managing Director
Direct reports: Bid Managers, Bid Sub‑system Managers, Project Managers, Sub‑System Managers, and Project management métiers when relevant (such as documentation management, configuration and change management, planning, costing).
Main Responsibilities
Achieve the organization’s strategic goals while minimizing portfolio risk.
Ensure that the portfolio fits with their resource capability and availability.
Balance the portfolio to ensure it creates the optimal value for the organization.
Control Tenders deliverables and be responsible to commit on Project & Bid function costing for their site scope in the Project, including resource allocation during the Tender.
Control Projects execution together with Customer Director through MPR (Management Project Review) & FPR (Financial Project Review).
Be accountable for their project portfolio performances (e.g. PPI, Time related KPIs such as OTD and DFQ Go On Time), and for their tender package delivery on time.
Be accountable for the QCD performance of the projects in their portfolio (i.e. region of destination view) and of the WP (Work Package) or WBE (Work Breakdown Element) managed by their SSM team (i.e. region of origin view). This applies in the PM2020 way of working which implies that the WBE, WP and Projects are multi‑sites and multi‑métier, with the Bid and Project Director being accountable for the end‑to‑end performance, even for activities performed outside of their sites.
Regularly report to Site Management Team of main issues and risks of the tenders & projects within the scope of responsibility.
Act locally to create a partnership with Site MD by defining common and agreed priorities aligned with Alstom objectives of profitability.
Help to provide optimum use of the organization’s resources.
Act as the Customer interface if/when required depending on the site organizational set‑up or supports the Customer Director / Project Manager on customer management related topics.
Bid & Project Team Management
As department Head, be in charge of staffing the resources on time and to assess and develop their competencies.
Manage and develop bid managers, project managers, sub‑system managers and project management métiers (e.g. Configuration and Change management, Documentation management).
Balance workload in their team in particular at specific milestones of a bid/project (starting phase, close out).
Operational Support to Bid & Project Team
Follow‑up the Projects QCD and risks evolution: cash, sales, Design for Quality milestones and progress follow‑up (manufacturing, testing, commissioning and warranty…); work packages review.
Ensure good support from the “métier” to his/her team of Bid/Project Managers or Sub‑Systems Managers for day‑to‑day business.
Provide support in the management of risks, mitigation plans.
Propose and provide support for improvement action plans in bids & projects, during Bid/Project reviews.
Contribute to action plans in process, product and organization.
When issues on Projects/Bids occur between sites, which are escalated, facilitate arbitration between sites in collaboration with the Site MD.
Processes
Be accountable to deploy the Project & Bid function processes on site (incl. transformation programs such as PM2020).
Be either responsible to act as Process Correspondent, or accountable to appoint a Process Correspondent for Project & Bid function processes to be deployed at site level.
Be responsible, with his/her site team, to capture Return of Experience (REX) for process reviews, or for any other continuous improvement initiatives related to the Project & Bid métiers.
Participate to Internal/External Audits as required, in relation to the Bid & Project Métiers.
Guarantee REX across Bids & Projects to the Reference Library and Tenders.
Performance Measurement
As portfolio manager:
Tenders: % of contracts signed vs tenders declared in the category “commitment” for his/her portfolio.
Staffing on time.
As portfolio coordination of his/her team commitments:
Projects performance: Projects QCD targets as per Critical Project Review commitments, project working capital and Cash‑in.
Customer Satisfaction: Safety issues and critical issues management reactivity (K1, K2, K3 criteria).
Risks mitigation and Savings Management: FPR commitments/targets and budget engagements.
As a Manager: People Management & Development manages milestones, training and development plan execution.
Main Required Competences
Educational Requirements
Mandatory: Business Management / Engineering Degree / Master’s Degree
Desirable: Project Management Certification (IPMA or PMI)
Experience
Mandatory:
Knowledge of business and industrial environment.
At least 10 years of experience in leading projects and/or bids management.
Previous transversal and/or international assignment in leadership role.
Desirable:
Alstom network. xlwpduy
International experience.
Competencies & Skills
Strategic vision
Management skills
Project Management skills
Results driven (Ability to mediate, decision maker)
Organizational agility in a matrix environment
Good Communications and interpersonal skills
Conflict Management and multitasking abilities
Customer Focus
Team working
Knowledge of the Railway Industry
Negotiation skills
Ability to work in a matrix organisation
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