About the Role
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Job Overview
We are seeking a highly organized and detail-oriented Office Manager to ensure the smooth day-to-day operations of our Milan office.
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* Manage all aspects of office administration, including supplies, equipment, and general workplace organization
* Oversee front-of-house duties such as greeting visitors and handling calls professionally
* Coordinate appointments, meetings, and team events across internal and external stakeholders
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Responsibilities
This role is ideal for someone who thrives in a collaborative environment, values autonomy, and is energized by building and maintaining strong relationships across locations.
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* Support basic bookkeeping and finance tasks, including invoice tracking and expense management
* Assist in HR-related tasks, such as onboarding logistics, maintaining staff records, and coordinating training
* Provide administrative support for local recruitment processes, including scheduling interviews, communicating with candidates, preparing onboarding documentation, and working with the central People team
* Produce correspondence, reports, and documentation as needed by the leadership team
* Uphold office policies and ensure compliance with health and safety protocols
* Maintain accurate records of office expenses and supplies
* Champion GDPR and data privacy best practices within the office
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Requirements
To be successful in this role, you will need:
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* Excellent organizational and multitasking abilities
* High attention to detail with strong written and verbal communication skills
* Strong interpersonal skills with a customer experience mindset
* Comfortable working autonomously in a small team, while engaging closely with colleagues in other offices
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Familiarity with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is also desirable.