H3Overview /h3pJoin our team as an Executive Assistant providing administrative support to the Global Head of Preclinical and Translational Sciences. This role involves managing schedules, coordinating international travel, and maintaining documentation. /ph3Main Activities Responsibilities /h3ullistrongCalendar and Schedule Management: /strong /liulliEfficiently manage the Global Head's calendar, scheduling internal and external meetings, appointments, and conferences with precision. /liliPrioritize meeting requests, resolve scheduling conflicts, and ensure all necessary materials are prepared and distributed in advance. /liliManage logistics for virtual and in-person meetings, including room reservations, catering arrangements, and technology setup. /li /ullistrongTravel Coordination: /strong /liulliOrganize domestic and international travel logistics, including flights, accommodation, ground transportation, and visa processing. /liliThoroughly prepare detailed itineraries, expense reports, and meticulously ensuring compliance with company travel policies. /liliAnticipate and proactively address potential travel disruptions or changes. /li /ullistrongDocument Management and Archiving: /strong /liulliSet up and maintain organized digital and physical filing systems for critical documents, reports, and correspondence to ensure accessibility. /liliEnsure proper archiving and retrieval of confidential and sensitive information in compliance with company policies and regulations. /liliAssist in document preparation, formatting, and proofreading, ensuring accuracy and professional presentation. /li /ullistrongCommunication and Correspondence: /strong /liulliManage incoming and outgoing communications, including screening calls, emails, and postal mail. /liliDraft, review, and edit correspondence, memos, and other documents on behalf of the Global Head. /liliAct as a professional and courteous point of contact for internal and external stakeholders. /li /ullistrongAdministrative Support: /strong /liulliHandle expense report preparation and processing promptly and accurately. /liliAssist with the coordination of departmental events, workshops, and team meetings. /liliOrdering and managing office supplies for the Global Head's office. /liliPerform other administrative duties as assigned to support the efficiency of the department. /li /ullistrongCross-Functional Collaboration: /strong /liulliEffectively collaborate with other Executive Assistants within the pool to ensure consistent support across leadership functions. /liliLiaise with various internal departments (e.g., HR, IT, Finance) to facilitate departmental operations. /li /ul /ulh3Job Requirements /h3ullistrongEducation: /strong High School Diploma or equivalent required; Associate's or Bachelor's degree preferred, not mandatory for experienced candidates. /lilistrongExperience: /strong Proven experience as an Executive Assistant supporting senior executives in a global organization, preferably in pharmaceuticals or biotechnology. /lilistrongLanguage: /strong Fluency in written and spoken English is essential. /li /ul #J-18808-Ljbffr