Bxci, office manager

6 hours ago Permanent Competitive BXCI, Office Manager Blackstone Rome, Italy BXCI, Office Manager Blackstone Credit & Insurance Blackstone Credit & Insurance ("BXCI") is one of the world's leading credit investors. Our investments span the credit markets, including private investment grade, asset based lending, public investment grade and high yield, sustainable resources, infrastructure debt, collateralized loan obligations, direct lending and opportunistic credit. We seek to generate attractive risk-adjusted returns for institutional and individual investors by offering companies capital needed to strengthen and grow their businesses. BXCI is also a leading provider of investment management services for insurers, helping those companies better deliver for policyholders through our world-class capabilities in investment grade private credit. Office Management o Day to day management of the facilities: Manage the office condition and arrange necessary repairs Organise the office layout and order stationery and equipment Address employees queries regarding office management issues Liaise with facility management vendors, including cleaning, catering and security services, IT services Coordinate with the Global Corporate Services department in London Assist in the onboarding process for new hires Ensure that reception is covered to welcome scheduled visitors Executive Assistant Provide high level support to SMD & MD & ad hoc support to an Associate Manage calendar: meetings, calls, travels etc. Field all telephone calls Act as gatekeeper for professionals Extensive diary management Coordinate internal and external meetings Track professionals' geographical location for tax purposes Manage general personal and professional administration of a highly confidential and sensitive nature Organise all travel itineraries and arrangements, often complex Regular co-ordination of conference (audio & video) calls Monthly reconciliation of professionals' expenses, both corporate and personal Responsible for the timely & accurate coding and submission of all legal invoices Maintenance of contacts database Ad hoc duties as needed Qualifications: Ability to act autonomously when appropriate and know when to escalate matters Strong communication skills; highly organized with strong attention to detail Team player - energetic, enthusiastic and personable Ability to multi-task and prioritize completing tasks and meeting deadlines Perform duties with the highest level of confidentiality and integrity Experience with coordinating travel arrangements. Strong Microsoft Office skills Fluent in English and Italian, both written and oral The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion. Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions; Marketing Blackstone funds to new or existing clients; Supervising or training securities licensed employees; Structuring or creating Blackstone funds/products; and Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials. Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions. Job ID 33766