Overview
Grant & Administrative Officer role at Rombo AI. We are ROMBO AI, a young company with extensive experience in AI, specializing in spectral analysis using magnetic resonance with proprietary and patented algorithms. We work with international clients and a small, highly skilled team that enjoys solving complex problems. We prioritize human relationships and intellectual freedom, aiming to build a company with high talent density, inspired by the “no rules rules” culture. Role Description
As a Grant & Operations Officer, you will have a hybrid role that combines strategic support in funding and project management with hands-on operational coordination. You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can make things happen and help the CEO stay focused on growth and innovation. Main Responsibilities
Funding & Administration Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.) Draft and submit grant proposals, business plans, and project documentation Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines Interface with partners, consultants, and funding bodies Operations & Executive Support Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing Support the CEO in daily operations and communications Coordinate small internal projects and ensure smooth company workflows Be the go-to person for “getting things done” efficiently and autonomously Qualifications
Master’s degree in Economics, Management Engineering, Law, or related disciplines 2–3 years of experience in project management, fundraising, administration, or operations within startups or consulting firms Strong knowledge of public funding frameworks (EU, national, regional) Excellent organizational and problem-solving skills, attention to detail, and discretion Fluency in Italian and English, both written and spoken Confident with tools like Excel, Google Workspace, and online platforms Self-starter mindset, comfortable working in flexible and fast-changing environments What we offer
Contract: permanent position or freelance collaboration, depending on profile Location: hybrid (Cagliari) - No REMOTE Work environment: flexible, humane, and trust-based (no rules rules) Autonomy: direct collaboration with the CEO, real decision-making freedom Continuous learning: access to training on funding, operations, and management Career growth: evolve toward Operations Manager or Chief of Staff role Perks: birthday day off, food voucher, on-campus kindergarten Referrals increase your chances of interviewing at Rombo AI by 2x Get notified about new Administrative Officer jobs in Cagliari, Sardinia, Italy.
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