About Us
At Alomana, we're building frontier intelligence for global organizations to handle complex, real-world workflows across finance, enterprise operations, and beyond.
Were looking for a reliable, detail-oriented Operations & Finance Specialist to help keep the company running smoothly day to day, from invoices and expense notes to operational coordination, HR processes, and internal workflows, while working closely with the founder and external advisors.
You will be a key partner to leadership, ensuring smooth operations across all business functions.
This role requires strong organizational skills, attention to detail, and the ability to juggle multiple priorities while maintaining a remote-first mindset.
What you'll do:
Accounting & Finance Operations
Issue and track customer invoices
Collect, organize, and validate expense notes
Support monthly accounting close with external accountants
Keep accounting documentation clean, complete, and audit-ready
Track payments, deadlines, and basic cash flow items
Operational Support
Maintain internal operational documents and records
Support contract administration (filing, tracking, renewals)
Coordinate with vendors, advisors, and service providers
Help improve internal processes and workflows as we scale
Founder Support
Be a trusted operational point of contact
Anticipate issues before they become problems
Bring structure and clarity to day-to-day operations
What we're looking for:
Experience in operations, accounting support, or back-office roles
Comfortable with invoices, expenses, and financial documentation
Highly organized, precise, and dependable
Proactive mindset
Confident working with founders and external professionals
Fluent in Italian; good English is a plus
Nice to have
Startup or scale-up experience
Familiarity with accounting tools, ERPs, or Excel/Sheets
Experience working with external accountants or payroll providers
Why Join Us
Work directly with the founder
Real ownership and trust from day one
Flexible setup (hybrid / remote)
Fast-growing, well-funded environment