Purchase Requests - Financial record management - Budget forecast Tasks and Responsibilities - Managing relationships with local suppliers and service providers to ensure performance and compliance with contractual obligations. - Creating and processing Purchase Requests (PRs) and Purchase Orders (POs) in alignment with NCIA procurement procedures. - Monitoring and maintaining stock levels for essential supplies and equipment. - Coordinating logistics for local deliveries, shipments, and inventory movements. - Managing procurement and inventory of office supplies for the local ground station. - Maintaining accurate financial records for procurement, supplier transactions, and stock management. - Preparing local budget forecasts, expenditure reports, and financial summaries. - Ensuring compliance with NATO financial, procurement, and logístical policies. - Supporting internal audits, inspections, and compliance verifications at the local site. - Liaising with relevant NCIA departments for alignment on procurement and logístical matters concerning the local ground station. PRACTICAL ARRANGEMENT Place of Performance: Work will be conducted primarily on-site Lughezzano, Verona, Italy in designated as Class II Security Area. Travel Requirement Travel may be required to other Purchasers’ locations on exceptional basis. Travel arrangements will be the responsibility of the contractor and the expenses will be reimbursed. Hours of Operation The Contractor is expected to follow the Purchaser’s working hours—Monday to Thursday from 08h30 until 17h30 and Friday from 08h30 until 15h30. REQUIREMENTS The Contractor shall fulfill the following requirements: - Security Clearance: The Contractor shall possess valid NATO-SECRET Personal Security Clearances for the duration of the Contract performance. - Language Proficiency: English: C1 Local assignment language fluency (desirable). Qualifications: - University degree in Business Administration, Logistics, Finance, or related field. - Minimum of 3 years of experience in procurement, supplier management, logistics, or financial administration. - Familiarity with procurement processes, inventory control, and financial tracking systems. - Strong organizational and coordination abilities. - Proficient in Microsoft Office Suite (Excel, Word, Outlook). Desired Qualifications: - Experience working within NCIA or similar defense-related environments. - Familiarity with ERP systems or procurement platforms. - Understand of NCIA Procurement and financial policies.