PbAbout the Role: /b /ppA unique and prestigious opportunity has arisen for a high-calibre Executive Assistant Office Manager to join the newly established Milan office of a world-renowned private equity firm, supporting both a globally active Co-Founder (UHNWI) and a local Principal.” /ppbr/ppThe role requires an experienced, discreet, and solutions-oriented individual who will act as the right-hand person to the Co-Founder — providing exceptional executive support, managing a demanding international schedule, and acting as a trusted representative in the Milan office. Additionally, the successful candidate will take full ownership of the smooth running of the Milan office, ensuring a polished and professional environment for both clients and the internal team. /ppbr/ppbKey Responsibilities: /b /ppbExecutive Assistant to the Co-Founder (UHWNI) Head of Milan: /b /pulliAct as the primary support to the Co-Founder Head of the Milan office, managing a complex and frequently changing international calendar, including meetings, calls, and events across multiple time zones. /liliOrganise and coordinate extensive global travel, including flights, accommodation, itineraries, visas, and logistics. /liliPrepare and edit high-level documents, reports, and presentations for internal and external use. /liliMonitor and respond to emails and messages on behalf of the Co-Founder with a high degree of discretion and autonomy. /liliHandle expenses, invoices, and reporting efficiently and accurately. /liliLiaise professionally with global stakeholders, clients, investors, and senior executives, often acting as a gatekeeper and representative of the Co-Founder in their absence. /liliProvide occasional Private PA support, which may include reservations, personal errands, or property-related logistics. /li /ulpbr/ppbOffice Management – Milan Office: /b /pulliOversee the daily operations of the Milan office, ensuring a high standard of organisation, presentation, and service. /liliManage relationships with all office vendors and suppliers (IT, cleaning, maintenance, etc.) to maintain a fully functional work environment. /liliStock and maintain the office kitchen and supplies, ensuring readiness for meetings and guests. /liliAct as the first point of contact for visitors, providing a warm, polished, and professional welcome to high-profile clients and VIP guests. /liliAnswer the office phone, manage deliveries, and coordinate any facility issues with the property management team. /liliSupport internal meeting and event coordination for the local team. /liliCoordinate any office improvements, space planning, or facilities projects as the Milan office grows. /li /ulpbr/ppbRequirements: /b /pulliMinimum 5–8 years of experience in a similar Executive Assistant and/or Office Manager role, ideally within a Family office, private PA to an (UHWNI), financial services, private equity, or a fast-paced international environment. /liliBilingual fluency in Italian and English is essential – both written and spoken. /liliProven ability to manage high-level executive support duties with discretion, resilience, and a proactive mindset. /liliComfortable managing frequent changes, ambiguity, and the fast-paced nature of senior leadership roles. /liliMilan office based: Mon-Friday 5 days a week in office. /liliStrong organisational skills with exceptional attention to detail and time management. /liliProfessional, polished, and confident with excellent interpersonal and communication skills. /liliFlexible and proactive, with a service-oriented approach and the ability to handle occasional out-of-hours support when needed. /li /ulpbr/ppbWhat’s Offered: /b /pulliExcellent base salary + bonus and package /liliThe opportunity to work in a bprestigious and international private equity environment /b. /liliClose exposure to senior leadership and the inner workings of high-level strategic decision-making. /liliA newly established, beautifully located office in bcentral Milan /b. /liliDynamic and international team culture with long-term growth potential. /li /ulpbr/ppIf you're ready to take the next step in your career and join a dynamic team, please apply we’d love to hear from you. /p