Ph3Job Description /h3pCespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira leads the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty engines. This innovative technology supports hydrogen and renewable fuels, significantly reducing greenhouse gas emissions. Our mission is to provide practical, scalable solutions that accelerate the transition to a decarbonized future, ensuring cleaner air and a better world for future generations. We are committed to building on our strong reputation for excellence and pushing the boundaries of what’s possible in transportation. /ph3Position Overview /h3pUnder the direction of the Finance Manager, you will manage full-cycle accounts payable activities for Brescia site operations, including day-to-day processing of AP transactions, issue resolution with internal teams and external suppliers, and assistance with regular payment cycles. The role requires strong knowledge of Italian AP compliance, including SDI e-invoicing (FatturaPA), VAT rules, reverse charge, split payment, and imposta di bollo. /ph3Job Requirements /h3ulliSetup and maintain a procure-to-pay process, drafting documentation and procedures to ensure consistent follow‑up by all AP team members. /liliInvoice intake and validation: Receive, triage and register supplier invoices (PO and non‑PO); perform three‑way and two‑way matches; confirm tax treatment, vendor details, payment terms, and correct coding to cost centres and GLs. /liliItalian e‑invoicing compliance: Manage electronic invoicing flows via Sistema di Interscambio (SDI); resolve rejections; ensure correct codice destinatario/PEC, CIG/CUP where applicable, and apply imposta di bollo requirements. /liliDiscrepancy resolution: Proactively investigate and clear holds (price/quantity mismatches, missing GRNs/POs, duplicate checks); collaborate with Procurement, Receiving, and Requesters to resolve issues promptly. /liliPayment runs: Prepare and review vendor payment proposals (SEPA bonifici, scheduled runs); validate supplier banking data; obtain approvals per Delegation of Authority; post payments and clear open items. /liliVendor master data: Create and maintain supplier records; verify tax IDs (Partita IVA), addresses, terms, and banking details; support periodic master‑data hygiene reviews. /liliAccounting and close: Post accruals, reclasses and adjustments; reconcile AP subledger to the GL; prepare month‑end schedules (aged payables, GR/IR, debit balances) and support intercompany settlements. /liliTax and statutory support: Prepare AP evidence for VAT returns and refund claims; ensure invoice‑level VAT integrity; provide audit samples and respond to auditor and tax advisor queries. /liliControls and policies: Adhere to SOX/IFRS‑aligned controls and internal policies; maintain complete documentation and an auditable trail. /liliContinuous improvement: Track KPIs, identify process bottlenecks, and contribute to AP process and system enhancements; maintain payment logs and all supporting documents. /liliPrepare ad‑hoc urgent payments as required. /liliReconcile vendor account statements and monitor accounts to ensure payments are up‑to‑date and any discrepancies are resolved timely. /liliReview open AP goods received reports for multiple operations monthly to maintain aging less than 60 days. /liliAssist in gathering and preparing monthly accrual entries from all departments. /liliAssist in filing and arranging documents after each cheque run. /liliAssist in internal and external audits. /liliOther ad‑hoc finance/AP related projects. /li /ulh3Job Responsibilities /h3ulliHigh school diploma or economic/similar degree; requisite experience will be considered. /liliA self‑starter that takes initiative. /lili3–4 years experience in a similar role. /liliUnderstanding of accounting principles, including accruals, and AP‑to‑GL reconciliation. /liliTechnical understanding of Italian SDI e‑invoicing (FatturaPA) and error handling, VAT on purchases, reverse charge, split payment, imposta di bollo on e‑invoices. /liliFamiliarity with the procure‑to‑pay process ensuring invoices are paid based on approved commitments. /liliAnalytical, problem‑solving skills; takes initiative and ownership; works well autonomously. /liliAble to communicate with all levels of management. /liliAdvanced MS Office skills. /liliFamiliarity with JDE is an asset. /li /ul /p #J-18808-Ljbffr