Randstad Italia is seeking an organized, reliable, and proactive assistant to support the daily operations of the General Services and Administrative Department for one of our clients, a Chinese multinational telecom company based in Milan.
This role involves handling a wide range of administrative tasks to ensure smooth office operations. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and a proactive approach.
* Job Location: Milan
* Salary Range (RAL): around €28.000
This is an outsourcing contract managed by Randstad Italia SpA. Please apply only if you are open to this specific contractual arrangement.
Key Responsibilities
Accommodation and Business Travel Services
* Manage the daily operations of company-owned apartments, servicing internal employees for business trip accommodation requests.
* Coordinate hotel bookings and temporary lodging arrangements for expatriate employees during the settling-in phase.
* Oversee vendor coordination for check-in/out procedures, routine inspections, maintenance/repairs, and shuttle bus services.
* Verify and reconcile monthly rental and service charges to ensure accurate payment processing.
* Support annual contract review, handover, and renewal processes through operational analysis.
Physical Asset Management
* Oversee the complete lifecycle management of company physical assets, including registration, inventory stocktaking, and eventual disposal.
* Provide process guidance and operational support to internal employees regarding asset management best practices.
* Lead the overall planning, budgeting, procurement, and inbound management of administrative laptops and associated accessories.
* Manage the laptop asset deployment and recovery processes during employee onboarding and offboarding.
* Execute asset scrapping and disposal processes, ensuring strict adherence to company policies and compliance requirements.
Qualifications and Skills
* Proficient in Microsoft Excel and other related Microsoft Office applications (e.g., Word, PowerPoint).
* Fluency in English and Chinese (Mandarin) is mandatory.
* Strong ability to develop, build, and maintain effective relationships with both internal stakeholders and external partners.
* Demonstrated empathy and patience in professional interactions.
* Possesses a hard-working, optimistic, and open-minded attitude.
Why Join us?
This is an excellent opportunity for a dedicated administrative professional to join a dynamic team within a leading global company. If you are a motivated self-starter who meets these qualifications, we encourage you to apply.