Mission Title : Project Buyer
Site : Bisceglie, Milano area (Italy)
Mission: procure goods and services for industrial projects in Italy, Iberia, and France
Responsibilities
* Under the supervision of the Projects Procurement Manager (PPM), carry out bidding processes for goods and services according to the project requirements (scope, schedule and budget) - Negotiate terms and conditions with suppliers
* Liaise with suppliers during order execution (“expediting”) to ensure the on-time delivery of goods and services
Main Tasks
* Prior to the purchase order; based on specifications provided by project teams and the project schedule,
* for certain purchases, build a panel of suppliers
* build a request for quotation file and send it out through Wise tool
* answer questions from potential suppliers; collect offers from them
* with technical input from the project teams, coordinate the technical and commercial bid evaluation and build comparison tables to facilitate the decision process
* negotiate commercial terms and conditions (if necessary, draft deviations to the Company affiliate’s general procurement terms and conditions)
* issue to the project team a procurement recommendation based on sound arguments
* monitor the contract signature and the purchase order issuance processes to ensure that the project schedule is respected (e.g. recall signing persons, if necessary)
* After the purchase order:
* ensure that bank guarantees (if any) have been provided by suppliers
* expedite the order execution by regularly contacting the supplier and jointly reviewing the execution progress
* assist the logistics and customs clearance processes by providing required documents and information to carriers, brokers or other involved parties - manage change requests and claims initiated by Company or suppliers
* check with concerned stakeholders that final documentation has been delivered
* liaise with the accounting team in case of deviations in payment terms
* Keep updated the Project Procurement Plan (PPP)
* Calculate and report the generated savings
* Regularly report his/her activities to PPM and other project team members
Profile
* Previous experience in procurement, preferably as project buyer, or procurement specialization (“master”), if first professional experience
* Educational background in business or engineering, preferably with a procurement specialization (“master”)
* Commercial acumen - Capacity to simultaneously work in multiple subjects with different, remotely located stakeholders
* Willingness to learn and capacity to learn quickly
* Curiosity and open-mindness
* Full command of Italian and English, both in oral and writing (including to draft commercial contracts); knowledge of French or Spanish would be a plus Mission’s Principal: Projects Procurement Manager located in France or in Iberia