Belmont Lavan is a bespoke Digital Recruitment Agency that connects businesses with top Web and Digital talent across Europe. The company uses a proven set of digital strategies and systems to give clients access to the top 15% of available talent, while limiting themselves to a small number of clients at any one time to ensure each vacancy is given the attention it needs. Belmont Lavan is committed to providing value to its candidates and ensuring feedback is given to all candidates within a reasonable timeframe.
Role Description
This is a full-time on-site role located in Milan for a Contract Administrator. The Contract Administrator will be responsible for contract negotiation, contract management, procurement, as well as analytical and communication skills. Day-to-day tasks will include reviewing and negotiating contracts, collaborating with internal and external stakeholders to ensure adherence to legal and regulatory requirements, maintaining contract records, and identifying opportunities for process improvement.
Qualifications
* Contract Negotiation and Contract Management skills
* Procurement skills
* Analytical skills
* Excellent communication skills, both written and verbal, to collaborate with stakeholders
* Bachelor's degree in Business, Law, or related field
* Experience in contract administration or related field
* Strong attention to detail and ability to manage multiple projects at once
You will:
Provide contract operation support as required by the Account Director and Contract Management and as directed by the Office Manager
Collate and Maintain contract and operational documentation
Provide support to the financial reporting requirements, to include WiP and aged debt
Review & rectify invoice queries from the Finance blocked invoice reports
Arrange and process sub-contractor orders to support operational activities
Collate and draft the Monthly reports as required
Provide frontline contact with client representatives and third parties
Attend meetings as requested by the Office Manager and Account Director
Take minutes of meetings and distribute to attendees and contract stakeholders
Support the Contract Management team in the preparation of reports, minute action logs and communication via emails etc…
Update quote log & track client approvals
Other administrative duties as required
Requirements
ESSENTIAL:
To have at least 4 years previous working experience within a oil and gas or Building Services environment
Ability to work under pressure
Demonstrate consistent excellent standards of diligence
Adaptable to a variety of work and contract demands
Have a logical and organised method to enable 100% completion of all works
Able to prioritise and multi-task to a high level, whilst achieving strict deadlines
Able to liaise with Engineer’s and Sub Contractors and ensure standards of works are maintained
IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports
Ability to work additional hours as required from time to time
Flexible and can do attitude
Experience of Invoice reconciliation and WiP reporting.
Industry
* Information Technology & Services