OverviewJob Description - Chief Accountant (HOT0BTS8). Location: Hilton Milan Hotel, Via Luigi Galvani 12, Milan 20124.The role aims to be recognized as a trusted advisor to finance team members and other hotel business partners. This role supports the finance lead to retain and train best-in-class finance professionals and assists in developing their finance team. It ensures a robust control and compliance environment and supports the hotel to maximize profit and contributes to implementing EMEA Operations Finance innovations and projects.What will I be doing?The Chief Accountant will support all activities performed by the hotel's Assistant / Finance lead, including understanding financial performance, ensuring timely and accurate financial reporting and month-end closing activities, and reviewing monthly financial statements in accordance with GAAP, Uniform System of Accounts and Hilton policies and procedures.Ensure a smooth operation of all hotel finance activities in full compliance with the policy, regulatory and contractual framework.Business partner with all hotel finance team members and the Hotel Management team, and support the Assistant / Finance Leader in developing excellent working relationships across internal and external stakeholders, including Commercial, IT, Procurement, Operations, Shared Service Centers (where applicable).In absence of the Assistant Finance Manager/Director, assume responsibilities.Participate in all relevant Finance training and development programs.What are we looking for?JOB ROLES:Directly manage some AP transactions and cash managementSupervise and maintain the books of the hotel(s) on a daily basisEnsure the accuracy and completeness of all transactions and proper recording in the books in a timely manner and in the correct periodEnsure all balance sheet transactions are accounted for, documented and properly reconciledFully conversant with the Hilton standard chart of accounts and correct usageEnsure accounting records comply with local laws and regulations and Hilton Policies and proceduresEnsure the month-end closing process is completed and timely preparation of all required financial reports for review by the Hotel Finance leadEnsure accurate and prompt month-end and year-end closing of the books of accountsAssist in the completion of forecasts as instructedAssist in the preparation of monthly financial reports and schedules as directed, required by management and ownersFamiliar with duties and procedures of other finance team members over whom the role has supervisionAssist and coordinate the internal and external audit processAssist in ensuring compliance with legal and taxation legislationHands-on and active in daily activities within the department, supporting team members as requiredAssist the Finance Department Head in providing financial information to aid decision makingContribute to team members' development and training programsCoordinate departmental leave and cover during team member absenceMaintain a pleasant working environment and productive, efficient work practices within the Finance teamEnsure internal accounting control procedures are adhered to and communicate weaknesses to the Finance LeadMaintain an up-to-date filing systemHandle requests and enquiries in a timely, efficient and friendly mannerReview invoices and posting documents for proper account codingLead the month-end process relating to stocks, creditors, pre-payments and accruals with all accounts reconciledEnsure Balance Sheet accounts for stocks, pre-payments, creditors and accruals reflect assets and liabilities accuratelyMaintain Fixed Cost Register and ensure contracts are fully reflectedReview, clarify and code corporate, affiliated charges and Hilton feesPost selected journal vouchersPrepare and review vendor tax registers, declarations and any legal accounts payable requirementsUpload payment files to online banking (if applicable) and ensure timely paymentsReview and post payroll-related month-end accruals, overtime, vacation, bank holidays and other paid leavesSpot Checks: Compare employment contracts to data sources (GL/Payroll System) and ensure accuracySupport Assistant in month-end processes as necessary, e.g., journal entries, balance sheet reconciliations, review journal entriesAssist in communications and preparation of documentation needed by internal/external auditorsPrepare journal entries for all bank accounts and maintain proper documentation for all bank movementsPrepare and submit fiscal statistics in accordance with local lawEnsure timely delivery of invoices within three working days and that all city ledger invoice batches are posted and reconciled dailyEnsure posting of invoices uses correct debtor codesEnsure all advanced payments received are properly recordedReview month-end aging reports and ensure all reports reconcile with the general ledgerPerform any additional tasks to ensure hotel functions run smoothly
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