Ph3Overview /h3pProject Documentation and Expediting specialist /ppLocation: Vignate (Italy) /ppAbout Us: Ingersoll Rand advances the quality of life by creating comfortable, sustainable and efficient environments. Our products, systems and solutions increase the efficiency and productivity of industrial, commercial operations, homes, and improve the health and comfort of people around the world. We have opportunities for career growth through our diverse businesses which manufacture and service many well-recognized brands. /ppJob Summary: For our CSS division we are looking for a Project Documentation and Expediting specialist who will play a highly operational role within the Project Management organization, ensuring full visibility and control over project documentation, timely flow of deliverables and monitoring of suppliers’ commitments, and proactive identification of risks related to documentation and material availability. The role is designed to enhance documentation management process, streamline execution and improve predictability across projects. This role also contributes to the development of processes and tools in collaboration with Project Managers and other internal functions. /ph3Responsibilities /h3ulliCreate, maintain, and update the Master Document Register for all active projects. /liliEnsure timely receipt, logging, distribution, and archiving of all project documentation (drawings, technical specs, vendor docs, contracts, bank guarantees, etc.). /liliImplement standardized document control procedures across projects. /liliEnsure correct versioning, traceability, and compliance with internal standards and external regulations. /liliCoordinate document workflows with engineering, suppliers, customers, and internal departments. /liliPrepare documentation status reports, including overdue items, bottlenecks, and upcoming deadlines. /liliSupport audits by ensuring documentation readiness and compliance. /liliMonitor project schedules to identify documentation, material, or engineering deliverables at risk. /liliTrack suppliers’ commitments, planned delivery dates, and actual progress. /liliExpedite internal and external stakeholders to ensure on-time availability of documentation, components, and sub-supplier documents. /liliAnticipate potential delays and escalate risks with actionable mitigation plans. /liliCollaborate with Procurement and Engineering to ensure clarity on priorities and supplier commitments while avoiding operational overlap. /liliProvide regular status updates to Project Managers and management. /liliAnalyze project data and performance metrics to identify trends, generating proactive or corrective actions. /liliLeverage AI-powered tools to enhance predictive analysis and optimize decision-making processes. /li /ulh3Required Skills and Qualifications /h3ulliBachelor’s degree or equivalent experience in document management, supply chain, engineering, or related fields. /liliProven experience in document control, expediting, project coordination, or similar roles within manufacturing, EPC, or industrial environments. /liliLean knowledge is a plus /liliProcess-oriented and self-directed /liliStrong verbal, written, and presentation skills /liliFluency in English /liliDegree in Management and Industrial/Mechanical Engineering preferred /li /ulh3Key Competencies /h3ulliKnowledge of document management systems (e.g., Aconex, SharePoint, Teams, or equivalent). /liliFamiliarity with ERP systems (SAP, Oracle, etc.) for tracking orders and deliveries. /liliStrong proficiency in Excel and reporting tools. /liliUnderstanding of engineering deliverables and basic supply chain processes. /liliAbility to handle pressure and manage concurrent priorities. /liliProblem-solving mindset with proactive approach to delays and bottlenecks. /liliAbility to work both independently and collaboratively in a cross-functional environment. /liliAdaptability and openness to dynamic work environments. /li /ulh3What we offer /h3ulliDynamic international working environment /liliSmart Working Policy and flexible working time /liliWelfare program /liliLinkedIn Learning access /liliInclusive and diverse culture that values different backgrounds and experiences /li /ul /p #J-18808-Ljbffr