JOB TITLE: Onsite ReceptionistDEPARTMENT: FacilityLOCATION: ADP TorinoREPORTS TO: Facility ManagerJOB PURPOSE: Providing high level of onsite reception service, being the first contact with the company. Adequate and proactive attitude towards local and international visitors/clients as well as the employees. Support on safeguarding and enhancing ADP's assets, brand and reputation.Key Responsibilities And TasksReception and Switchboard
Taking care of Facilities related to onsite guest reception and welcomeSwitchboard management in accordance with other receptionists based at the other locations in ItalyMaintenance Teams/Vendors welcome and registration/feedback collection following their onsite activity
Mail and Postage
Registration and distribution of inbound mailDeliveries via courier booking/tracking and paper boxes arrangementsOnsite management of mail in/out - franking operation and counting tracking to be shared with ADP Finance Team
Meeting Rooms
Setting the layout of the meeting rooms and cooperating with IT department referring to meeting rooms procedureProvide support with Meeting-Room-Booking system in case of needProvide support to ADP Teams with their guests
General Facilities
Facilities Ticketing Tool managementOnsite Facility focal-point and collector for special maintenance requests, complaints related to defectsMaintenance emergency call-out managementBeing the onsite contact for the Physical Security Central Team in case of local testStationary purchasing procedureSupporting the Business in various day-to-day activities/requestsSupport local GETS Team with peripherals distribution/collectionADP assets management liaising with local ADP Finance Team
Events
Manage catering services requestsProvide Facilities support with preparation of events in case of need
Training Department Support
Onsite training/educational material collection and distributionSupport to Trainers in case of need (training records collection)
Health & Safety
Being the onsite contact for SafetySupport to the occupational physician, when neededAppropriate support to the Facility team in case of emergencies/urgent issues as they arise locally
Skills And Knowledge
Ability to interact with visitors in proper professional manner.English fluentCollaborative and proactive attitude, able to identify priorities.General knowledge of facilities equipment and facility procedures.General knowledge in the use of computer systems.Ability to identify and recognize unsafe conditions or work practices.Ability to identify problems, provide support.Ability to cope with stress
Education And Experience
At least 5 years experience in equivalent role in multinational companyEnglish is a mustOrganization and communication skillsTeam working skills is a must
Diversity, Equity, Inclusion & Equal Employment Opportunity at ADPADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.Ethics at ADPADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace.#J-18808-Ljbffr