Account Payable Specialist page is loaded## Account Payable Specialistremote type: Not specifiedlocations: Milanotime type: Full timeposted on: Posted 30+ Days Agojob requisition id: R-27115NABA is currently looking for motivated individuals for the role of**Account Payable Specialist**Among candidates with equivalent qualifications and skills, preference will be given to those belonging to protected categories pursuant to Law 68/99.The selected candidate will join the Accounting Unit and will be responsible for verifying and registering suppliers’ and teachers’ invoices, ensuring formal accuracy and compliance with purchase orders (for suppliers) and the online register (for teachers). Responsibilities also include collecting bank references (IBAN/SWIFT) and coordinating payments with the Treasurer, maintaining a digital archive of incoming invoices, preparing journal entries, and maintaining correspondence with suppliers, teachers, and internal stakeholders to investigate discrepancies between expected charges and invoices. Additionally, the role involves preparing purchase requisitions for the Finance Team.**The selected candidate will learn and support the following activities:*** Assure that invoices present in “Cassetto Fiscale” are printed and classified. Make sure that invoices for “Goods and services” match with receiving record (total cost should be aligned with purchase orders).* Ensure proper approval from requestor in case of minor discrepancies and ensure there are credit notes from suppliers or approval from Department Manager in case of significant differences.* Assure that Teachers’ invoices are correct (VAT, Withholding Tax, social security reimbursement and presence of tax stamp) and amount invoiced is aligned to the online register in management software. These invoices are coded ready for registration.* Enter all invoices in SAP and Nabagest and scan all invoices and supporting documents (i.e. report of hours worked in concurrence with the exams sessions). Ensure that paper and digital documentation is properly archived.* Address requests to suppliers for clarification of unexpected invoices, for issuance of credit notes, corrections of Headings and/or VAT data and/or internally in case of discrepancies between purchase orders and invoices.* Provide support for teachers to issue accurate invoices sending them instructions and tutorials. Assure daily Front office, telephone and handling of the dedicated email service.* Assure that bank references are accurate and properly communicated to Treasurer.* Prepare JE for registration in SAP; if necessary, prepare purchase requisition for all purchases and follow up with Procurement department.**Requirements**Bachelor’s degree or High School Diploma in Accounting, Finance, Economics or related field.The ideal candidate has 5+ years of proven experience in Accounts Payable or General Accounting roles.Knowledge of ERP systems like SAP and strong proficiency in MS Excel are essential.He/She is a strong team player with excellent interpersonal and communication skills, proactive and solution-oriented mindset.Fluency in Italian and good knowledge of English (written and spoken).**Conditions:**Workplace: Milan (Romolo MM2)Compensation and contract: to be definedIf you believe you meet these requirements, we encourage you to apply and join our NABA team.Please, send your application and authorize the treatment of personal data in compliance with the GDPR 679/16.According to GDPR 679/16 we inform you that the treatment of Personal Data contained in your resume will respect the principles of legality, fairness and transparency and protection of your privacy and your rights. We only use the personal data we collect for the recruiting activities, such as your name, surname, address, email address, educational and employment background and job qualifications.**NABA**NABA, Nuova Accademia di Belle Arti, is an international Academy focusing on arts and design: it is the largest private Academy in Italy, and the first one to have been recognized by the Italian Ministry of Education, University and Research (MIUR), back in 1981. With a campus in Milan and one in Rome, NABA offers academic diplomas equivalent to first and second level university degrees in the fields of design, fashion design, graphics and communication, multimedia arts, new technologies, set design, and visual arts. The Academy was founded in Milan in 1980 upon the private initiative of Ausonio Zappa, Guido Ballo and Gianni Colombo. NABA was selected by Frame and included in the Masterclass Frame Guide to the 30 World’s Leading Graduate Design, Architecture and Fashion Schools, by Domus Magazine as one of Europe’s Top 100 schools of Architecture and Design. **WHY NABA**As member of NABA, you can make a positive difference, by bringing high-quality education to students in order to support them in their professional career and to convert their talent into reality. You will have the opportunity to impact their lives and to learn about yourself while learning new things. You will find people eager to seek new ideas, new information, and new ways of experiencing challenges. We are also inspired by the efforts of each employee and by our accountability to each student. We are interdisciplinary and inclusive. Our educational offer demonstrates our commitment, enthusiasm and professionalism at all times and our passion for continuous development. If you join NABA, you will have access to a network of colleagues whom you can learn from, who will inspire you and who will fuel your success.
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