Junior CEO Assistant
We are seeking a highly skilled and discreet Junior CEO Assistant to provide comprehensive support to our CEO Office.
About the Role
The ideal candidate will work closely with our Senior Executive Assistant and Chief of Staff, ensuring the smooth operation of daily activities and optimizing operational efficiency.
Key Responsibilities:
* Manage the CEO's calendar, schedule meetings, and coordinate appointments.
* Process purchase orders using SAP and Concur.
* Oversight of office maintenance and related administrative tasks.
* Arrange travel itineraries and manage travel expenses for the CEO and CoS.
* Organize meetings, including sending calendar invitations and booking meeting rooms.
* Support in report preparation, presentations, and data analysis using Excel and PowerPoint.
* Assist with day-to-day operational tasks as required.
* Coordinate with accountants, finance, and legal representatives on behalf of the principal.
* Provide general assistance in managing personal and family-related matters.
* Support private travel arrangements and coordination of service providers as needed.
* Manage ad-hoc projects related to personal matters.
* Ensure secure handling and storage of confidential documents and contracts.
Requirements:
* Minimum 2 years of experience in a similar corporate role.
* Excellent English proficiency (spoken and written).
* Demonstrates high autonomy, initiative, and independence.
* Strong sense of discretion and confidentiality, with ability to build trusted relationships.
* Proficiency in Microsoft Office Suite (Outlook Calendar, PowerPoint, Excel).
* Strong problem-solving and organizational skills.
Location:
Milan, with availability to travel to Bologna
About Us:
This is a unique opportunity for a professional looking to work in a dynamic and high-profile environment, supporting both corporate and personal aspects of the CEO's role.