Duties and responsibilities include the following. Other duties may be assigned. Interface with tax advisors, the bank, and service providers. Appointment and assessment of third-party contracts with signatory responsibilities in conjunction with the Company Director(s). This includes entering into contracts for rental or purchase of goods and services (company car, health policy, supplementary pension fund, etc.). Opening, sorting, and distributing incoming correspondence. Performing general office duties such as maintaining records management systems, ordering supplies, and handling payments to relevant suppliers and stakeholders. Performing general clerical duties including scanning, filing, data entry; collecting and opening mail; completing various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, and consultancy agreements. Partnering with support teams for technology, facilities, or support needs. Assisting with collection of signatures on company documentation. Handling invoicing and follow-up on invoices sent. Providing support to visitors, vendors, and auditors, including scheduling meetings and coordinating agendas. Keeping track of legal framework changes and providing timely updates. Maintaining inventory of office supplies according to procedures and contractual agreements. Supporting onboarding and offboarding processes, including ordering equipment, securing workspace, and navigating internal systems. Supporting reception area duties when necessary. Performing other related duties as required or assigned. Qualifications, Education, and/or Experience Previous experience in an office/administration role is essential. Professional communication skills in Italian & English. Understanding of Italian laws, including employment law, tax, and accounting obligations. Proficiency in Word, Excel, PowerPoint, and Outlook. Dependable, honest, and ethical with high personal judgment. Discretion in handling confidential information. Team-oriented, self-starter, highly organized, well-presented, with excellent time management and prioritization skills. Driven with strong business acumen and leadership skills. Ability to work collaboratively and develop positive relationships with colleagues and management. J-18808-Ljbffr