Job Description Primarily to provide executive assistance to the Principal / COO of a single family office. Duties are broad and with varying degrees of complexity. There will be regular contact / communication with the office team and other executive assistants. Information is of a confidential nature requiring discretion. Flexibility is very important. Background/context: It is a small privately run office which administers investments across a variety of asset classes (Private Equity' Debt' Equity' FX' Hedge Funds and Real Estate) with exposure in numerous countries globally. The office in Milan is currently being set-up and will provide global support to the family but also local support to an Italian Real Estate company. Key Responsibilities: - Organising meetings, receiving guests and making necessary arrangements - Payment and recording of office invoices - Photocopying' printing and faxing material - Handling all correspondence (telephone / email / post) - Making travel arrangements and preparing detailed travel itineraries (often complex) - Preparation of travel expenses and reconciliation of credit card statements - Maintaining the current filing and database system' and looking for ways to improve current systems - Handling confidential company information - Assist and cover for other staff when required - Monitor and ensure implementation of company policy Assist in the management of household staff at a number of properties (Italy/Swiss based) Development Value: - Exposure to a complex and unique environment Training' support and guidance will be provided on an on-going basis Knowledge/Experience: - Role would suit those who have experience in dealing with seniors at board / CEO level - Accounting / bookkeeping experience helpful - Paralegal / documentation background helpful - Ability to handle multiple tasks Ability to work under pressure Qualifications: - Degree preferred - Italian and English (oral and written) French / German beneficial (not essential) Skills / Competencies: - Proven IT skills (MS Office products' including Lotus Notes/Outlook' Word' Excel' PowerPoint) - Strong interpersonal skills - Great verbal / written communication skills - Excellent time management skills - Well-developed organisational skills - Attention to detail - Enthusiasm' initiative and willingness to learn new skills and be adaptable with a degree of self confidence - Professional discretion / judgement