PURPOSE:The Administration controller will be responsible to perform clerical information processing tasks and activities associated with the update and maintenance of Store Operations records and registers. The Administration controller will also need to attend to general office applications with respect to the provision of routine procedural information
KEY RESPONSIBILITIES:
Cash Ensure that the banking is done daily in conjunction with the Store Manager as per the banking procedures
Ensure all cash ups balance with the banking
The drop safe must be always locked and the key kept by the Admin Controller. Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe. Cash floats must always balance, and the Admin Controller must take full responsibility for the safe
When cash ups are done, ensure that the cashiers balance. If there are shortages or over banking, this needs to be investigated and relevant corrective action taken Administration Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards Prepare requisitions to replenish stock
Ensure daily morning file is done as per the filing procedures. All filing duties are: Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file. Make sure all slips are signed with the necessary signature/s including over-rides, voids, and refunds, till open and so on.
Ensure that reports are up to date. To be addressed on a daily basis. Start of Day Reports.
Authorizing all transactions – 5A level.
Lay-byes are the responsibility of the Admin Controller and the Cashiers. These must be checked, and spot checks must be done.
Admin Controller to make sure all RTS is done on a regular basis
Spot checks on Cashiers to be conducted
Controlling of the change daily.
General filing of memos and correspondence
Data capturing of stock received and