For our own projects, we are looking for: Shutdown Coordinator
MISSION:
We are seeking a proactive and organized Shutdown Coordinator to join our team in the Oil & Gas sector. The successful candidate will be responsible for supporting the Head of Maintenance in the preparation and execution of shutdowns lasting over a week. This role will play a key part in planning, coordinating contractors, and ensuring compliance with HSE procedures throughout the shutdown lifecycle.
TASKS:
* In coordination with the Contract and Procurement department, organizes pre-selection of contractors, drafting calls for tender, technical and commercial adjustments, and participates in the final selection of contractors.
* Support FFSD manager in spare parts demand, check availability in the warehouse, proceed with specific purchase orders whenever required.
* Acknowledge HSE objectives for the shutdown from the FFSD manager.
* Proposes and coordinates updates to site procedures for shutdown, drafting any missing or specific procedures.
* Collect HSE procedures, MoS prepared by contractors, JRAs related to each complex to prepare dedicated dossier.
* Ensures contractors are informed of and comply with HSE rules.
* Participates in safety audits during shutdowns and implements corrective actions.
* Consults with experts to assess the relevance of requested work.
* In coordination with the Contract and Procurement department, organizes pre-selection of contractors, drafting calls for tender, technical and commercial adjustments, and participates in the final selection of contractors.
* Define with FFSD manager the scope of work.
* Prepare detailed planning for the SoW defined with optimization of time schedule and resources.
* Manage optimized plan and prepare co-activities matrix.
* Organizes and coordinates work definition meetings and drafts and circulates minutes.
* Coordinates preparation for all shutdown activities (Maintenance, New Construction, and Projects).
* Organizes technical files and practical preparation, including logistics and infrastructures, for all aspects of the shutdown.
* Proposes the shutdown budget, ensuring that the best technical and economic solutions are chosen, and reports to line management and the Steering Committee.
* Manages the shutdown documentation to ensure it is efficient and accurate. This documentation will be filed after the shutdown.
* Support FFSD manager in drafting REX.
REQUIREMENTS:
* Engineering degree or equivalent with extensive experience in Maintenance, Field Operations, or Project Management within the Oil & Gas industry.
* 5–8 years of related experience in a similar role.
* Strong analytical, organizational, and communication skills.
* Familiarity with technical standards and international norms in related disciplines.
* Solid knowledge of contracts and budget management.
* Proficient in planning techniques and tools such as Primavera.
* High attention to detail and strong reporting abilities.
* Fluent in English and Italian, written and spoken.
OTHER DETAILS:
* Job Location: Guardia Perticara (Potenza), Italy, with frequent visits to Tempa Rossa Site/offices – Basilicata.
* Contract Duration: 3 years.
* Starting date: September/October 2025.
* Working Schedule: Monday to Friday, 8 hours per day.
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