Milan, Italy, Please share your hourly rate or fixed project fee expectation.
Project-Based Relocation Personal Assistant (Live-Out)
Location: Milan, Italy
Working Structure: Tempo parziale / Flexible Hours
Start Date: ASAP
Salary: Please share your hourly rate or fixed project fee expectation.
A private principal relocating from London to Milan is seeking an experienced, highly organised, and proactive Personal Assistant to support the smooth coordination of an international move and settling‑in process.
This project-based role requires a calm, resourceful, and solutions‑focused individual who can independently oversee relocation logistics, administration, research, supplier coordination, and day‑to‑day project management while maintaining clear communication and regular updates throughout.
The successful candidate will become a trusted support to the principals, helping bring structure, organisation, and calm to a busy day‑to‑day environment during a complex international relocation.
Key Responsibilities
Relocation & Project Coordination
- Managing and coordinating the overall relocation project from London to Milan
- Creating and maintaining a detailed progress tracker
- Monitoring timelines, outstanding actions, appointments, and key deadlines
- Providing weekly progress reports and WhatsApp/email updates to the principals
- Researching customs and border requirements relating to transporting belongings from the UK to Italy
- Coordinating logistics relating to the principals’ cat, including travel requirements and associated paperwork
- Researching and booking high‑quality cat‑friendly hotels between London and Milan
- Researching and coordinating suitable van or small truck hire for the move, including options the principals can rent in London and drop off in Milan, with shortlisted options shared with the principals
Property & Settling‑In Support
- Helping coordinate property searches and viewings in Milan
- Liaising with estate agents for viewings, inclu