Jefferson Wells is recruiting, on behalf of a client company, an Executive & Personal Assistant to support two C-Level Executives and Board Members
Key Responsibilities:
* Act as the first point of contact, handling calls, emails, and correspondence
* Manage calendars and schedule meetings and appointments
* Organize travel arrangements, including transportation and accommodation
* Monitor deadlines and proactively remind the executives of important tasks
* Draft, edit, and format reports, presentations, and correspondence
* Maintain databases, digital files, and physical filing systems
* Develop and implement effective administrative procedures and processes
* Communicate and coordinate with internal departments, external stakeholders, suppliers, and clients
* Prepare, submit, and track expense reports
* Conduct research and compile relevant information on behalf of the executives
* Provide support with personal tasks and commitments when required
Requirements:
* Proven experience in a similar role, ideally supporting senior executives or board members
* Excellent organizational and time management skills, with the ability to prioritize and multitask effectively
* Exceptional written and verbal communication skills in English
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
* Strong attention to detail and a proactive, problem‑solving attitude
* High level of professionalism, discretion, and confidentiality
* Flexibility and willingness to work outside of standard office hours when needed
* Enthusiasm for coordinating projects and events
* Confidence in preparing spreadsheets, reports, and presentations
* Self‑motivated, dependable, and able to work independently as well as part of a team
Additional Information: Work location:
Central Milan, easily accessible by public transportation
Salary:
Commensurate with experience
Remote work (Smart working):
To be agreed with direct managers
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