Grant & Operations OfficerCompany Description
We are ROMBO AI, a young company with extensive experience in AI, specializing in spectral analysis using magnetic resonance with proprietary and patented algorithms. We work with international clients and a small, highly skilled team that enjoys solving complex problems. We prioritize human relationships and intellectual freedom, aiming to build a company with high talent density, inspired by the “no rules rules” culture.
Role Description
As a Grant & Operations Officer, you will have a hybrid role that combines strategic support in funding and project management with hands-on operational coordination. You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can make things happen and help the CEO stay focused on growth and innovation.
Main Responsibilities
Funding & Administration
* Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
* Draft and submit grant proposals, business plans, and project documentation
* Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
* Interface with partners, consultants, and funding bodies
Operations & Executive Support
* Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
* Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
* Support the CEO in daily operations and communications
* Coordinate small internal projects and ensure smooth company workflows
* Be the go-to person for “getting things done” efficiently and autonomously
Qualifications
* Master’s degree in Economics, Management Engineering, Law, or related disciplines
* 2–3 years of experience in project management, fundraising, administration, or operations within startups or consulting firms
* Strong knowledge of public funding frameworks (EU, national, regional)
* Excellent organizational and problem-solving skills, attention to detail, and discretion
* Fluency in Italian and English, both written and spoken
* Confident with tools like Excel, Google Workspace, and online platforms
* Self-starter mindset, comfortable working in flexible and fast-changing environments
What we offer
* Contract: permanent position or freelance collaboration, depending on profile
* Location: hybrid (Cagliari) - No REMOTE
* Work environment: flexible, humane, and trust-based (no rules rules)
* Autonomy: direct collaboration with the CEO, real decision-making freedom
* Continuous learning: access to training on funding, operations, and management
* Career growth: evolve toward Operations Manager or Chief of Staff role
* Perks: birthday day off, food voucher, on-campus kindergarten
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