Karla Otto is a globally recognized public relations and communications agency, founded in 1982, with offices in 15 key cities across the UK, EMEA, US, and Asia. With a strong presence in fashion capitals such as Milan, London, Paris, and New York, the agency has built a reputation for representing some of the most prestigious names in fashion, beauty, and lifestyle. In 2017, Karla Otto merged with K2 to form THE INDEPENDENTS, a global marketing, design, and communications group. This collective brings together industry leaders who share a commitment to innovation, excellence, and thoughtful collaboration across the luxury and lifestyle sectors. At Karla Otto, our team of expert strategists, designers, planners and publicists are dedicated to delivering exceptional results and establishing long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever-evolving industry landscape. We are looking for a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to two senior executives. The role requires excellent time management skills, attention to detail, and the ability to handle confidential information with discretion. In addition to traditional executive support tasks, this role will also be responsible for coordinating and booking complex travel arrangements. Key Responsibilities Provide high-level administrative support to two executives, including calendar management, scheduling, and correspondence. Act as the first point of contact for internal and external stakeholders on behalf of the executives. Prepare and edit documents, presentations, reports, and meeting materials. Manage inboxes, prioritize communications, and ensure timely follow-up. Organize and coordinate meetings, including agenda preparation, logistics, and minutes. Handle complex travel arrangements (flights, accommodation, transfers, visas), ensuring cost efficiency and alignment with executive preferences. Process expenses and track reimbursements related to travel and business activities. Maintain strict confidentiality and demonstrate sound judgment in handling sensitive information. Requirements Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management. Excellent organizational and time management skills with the ability to multitask effectively. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with digital collaboration tools. Strong attention to detail and problem-solving skills. Ability to work independently as well as collaboratively in a fast-paced environment. Experience in booking and managing international travel arrangements. Professional discretion and a high degree of integrity. Excellent English (spoken and written) At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics. Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!