To provide PA support for VPs and Directors in the Supply Chain Leadership Team. Responsibilities: - Extensive Diary Management - daily management of scheduling & rescheduling appointments, communicating to attendees, flexible approach to changing schedules, scheduling back to back appointments, ensuring appointments are met and correct facilities have been booked. - Extensive travel bookings - Flight, hotel, car and rail. - Completing expenses reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets. - Maintaining a filing system. - Maintaining an updated contact list. - Organising events on the request of the VP. - Producing general correspondence including vendor letters of invitation. - Communicating with vendors as and when requested. - Low level IT support and provide liaison with IT department such as conference call set up, VC set up and room bookings as required. - Help with ad hoc projects. - General office administration, upkeep of office equipment and maintaining office supplies. - HFH Champion - liaise with Facilities and communicate issues to the teams. Personal Profile: - Highly Computer Literate, particularly in Word, Powerpoint and Excel. - Strong administrative skills - SAP knowledge is desirable - Excellent written and spoken English. Other languages would be an asset. - Previous experience of working as a PA to Senior Management. Measures of Success: - Maintain confidentiality and discretion at all times. - Be the main point of contact for VP with other departments, including Reception, Facilities and Service Desk queries. - The effective management of the VP daily management.