Job Summary
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to perform a variety of administrative support functions for management at an Arizona State Prison Complex.
Job Duties
* Performs general administrative functions for the manager, including answering telephones, routing calls, typing correspondence, distributing and filing documentation
* Attends meetings and generates minutes, distributes, and files accordingly
* Processes incoming and outgoing correspondence
* Schedules meetings and makes travel arrangements
* Acts as primary timekeeper to include entering time, and distributing and filing payroll documents / reports as requested
* Generates, copies, files, and distributes various unit-specific reports
* Maintains files in accordance with the established records retention schedule, to include current and archived documents
* Ensures audit documents are filed daily and that files and areas are neat and orderly, and documentation is destroyed within policy guidelines
* Generates purchase orders and distributes them to various staff
* Orders and maintains office supplies and files for the unit
* Assists in quarterly inventory and purchasing of supplies
* Drives on State business
* Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs)
Knowledge of :
* General office practices and procedures
* Computers and software, including Microsoft Office and Google Suite
* Business English
* Basic mathematics
* Report preparation
* Office equipment operation and filing systems
* Payroll practices and procedures
Skill in :
* Composing routine correspondence, including proper format, spelling, and language usage
* Verbal and written communication
* Providing highly detail-oriented results
* Record keeping and report generation
* Time and project management
* Scheduling meetings
* Establishing and maintaining interpersonal relationships
* Taking and transcribing meeting minutes
Ability to :
* Maintain files of correspondence, records, and reports
* Maintain confidentiality
* Adapt to changing priorities
* Learn and adhere to department policies and procedures
* Work in a prison environment
Selective Preference(s) :
* One (1) year of professional office experience and proficient use of Microsoft Office and Google Suite
Pre-Employment Requirements :
Employment is contingent on the selected applicant passing a background investigation and a drug test.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) ).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees :
* Vacation and sick days with 10 paid holidays per year
* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).
* Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
* Exceptional retirement program
* Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
* An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program. For a complete list of benefits provided by The State of Arizona, please visit our
Retirement
Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees : Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
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