Job Title: Tour Director & Virtual Assistant to the Director Company: _Duende Retreats_ Location: Hybrid (Remote On-site during retreats) Type: Part-Time (with potential for growth) Start Date: Flexible, ideally September 2025 About Duende Retreats Duende Retreats curates intimate, transformative travel experiences across Europe for thoughtful, design-conscious travelers. Our trips are rooted in connection, beauty, and meaning—our client experience is nurturing, fun and carefree. We're looking for a cheerful, energetic, dynamic, detail-oriented and highly personable Tour Director & Virtual Assistant to support the company’s founder and director—someone who thrives behind the scenes _and_ on the ground, keeping operations smooth and energy high before, during, and after our retreats. What You'll Do As a Virtual Assistant (remote): - Manage retreat logistics and vendor communications pre-departure - Update guest itineraries, rooming lists, and internal checklists - Coordinate guest communications (invitations, forms, reminders) - Assist with social media content planning, captions, and reposts - Maintain an organized digital filing system (Google Drive, WeTravel, Motion, etc.) - Support with calendar scheduling, inbox management, and light admin for the Director As a Tour Director (on-site during select retreats): - Greet and assist guests upon arrival; serve as co-host (and sole-host if Director is not there) - acting as main point of contact - Liaise with local vendors, drivers, chefs, and hotel/accommodation partners - Handle day-to-day logistics: timing, transitions, guest needs, last-minute pivots - Support the overall guest experience with warmth, presence, friendliness and professionalism - Ensure everything runs smoothly so the Director can stay focused on hosting and vision You're a Great Fit If You - Have experience in the travel, events, or hospitality world - Are detail-obsessed and emotionally intelligent—you notice the small things and understand how people feel - Thrive in both independent work and collaborative environments: - Know how to use platforms like Google Drive, Instagram, WeTravel, Travefy - Are calm under pressure and able to efficiently problem-solve in real time: - Have a valid passport and are comfortable traveling for 5-10 days at a time (at least 8 times, up to ten times per year) - Europe-based, flexible schedule Nice-to-Haves - Experience working with luxury, creative, or wellness travel brands - Fluent / Spoken Italian, French, or Spanish - Background in customer service or brand storytelling - Photography or social content creation skills What We Offer - A chance to be part of a growing, soulful brand shaping meaningful travel - Paid travel, accommodations, and meals during on-site retreat work - Hourly or project-based pay (DOE), with opportunity to grow into a larger role - The joy of working with a small, values-driven team where your voice matters To Apply: Job Types: Full-time, Part-time, Temporary Contract length: 6 months Pay: €40.00 per hour Expected hours: 10 - 60 per week Language: - Multilingual (preferred) Willingness to travel: - 25% (preferred) Application Deadline: 25/08/2025 Reference ID: Tour Director / Virtual Assistant to Director of Fast-Growing Travel Company Expected Start Date: 01/09/2025