Job DescriptionJob DescriptionOverview:A highly organized and detail-oriented Site Project Administrator is needed to support our Critical Technologies team. This position is essential in providing administrative assistance to on-site project teams, ensuring accurate documentation, and helping to coordinate project schedules, materials, and labor. The Site Project Administrator serves as a key communication link between office personnel, project managers, subcontractors, and field staff, ensuring adherence to all company and project-specific protocols.This role offers an excellent opportunity for a motivated administrative professional to thrive in a dynamic, fast-paced project environment.Key Responsibilities:Provide day-to-day administrative support to Project Managers and site teams.Maintain and manage comprehensive project documentation, including contracts, compliance records, schedules, daily reports, and change orders.Assist in scheduling coordination and milestone tracking for projects.Serve as a central point of contact between office staff, field technicians, subcontractors, and suppliers.Facilitate and document site visits and inspections, ensuring project compliance and reporting on progress.Track labor hours, attendance, and material deliveries to ensure accurate and timely records.Assist in preparing change orders, purchase orders, and material requisitions.Organize and attend project meetings, record detailed meeting minutes, and distribute them appropriately.Monitor subcontractor performance and assist the project management team in resolving on-site issues.Coordinate material logistics and manage inventory for project needs.Ensure all documentation is current, well-organized, and stored in designated digital systems.Qualifications:2-5 years of experience in project administration, preferably within construction, HVAC, or mechanical systems.Proficient in Microsoft Office Suite; experience with project management software required.Familiarity with Smartsheet or similar project tracking tools is a plus.Experience managing Bills of Materials (BOMs), procurement workflows, and audit-ready documentation.Strong attention to detail when tracking schedules, labor data, and materials.Exceptional organizational and multitasking skills.Excellent communication skills, both written and verbal, including meeting documentation and reporting.Willingness and ability to travel regularly to project sites.Company-Provided Benefits:Competitive pay, commensurate with experience.Medical, dental, and vision insurance.401(k) plan with company match.Paid vacation, sick leave, and holidays.Participation in our Employee Stock Ownership Plan (ESOP), providing you with an ownership stake in the company.Why Work With UsJoining our team means becoming part of an Employee Stock Ownership Plan (ESOP) company. If you're unfamiliar with an ESOP, you're not alone. Fewer than 7,000 companies in the US offer this unique benefit. Working for an ESOP is a life-changing opportunity because our benefits extend to every single employee-owner. This means that when you contribute to our success and go the extra mile to satisfy our customers, you directly share in the growth and prosperity of the company. Our ESOP empowers you to take pride in your work and enjoy the financial rewards of our collective achievements
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