Ph3General Summary /h3 pResponsible for all activities necessary to prepare new bid packages, maintain bid reports, contracts, create and maintain job files, and a variety of administrative duties as assigned by project management. /p h3Responsibilities /h3 ul liAssist with construction bid paperwork. /li liAssemble contract bonds and insurance projects as they are awarded. /li liAssist all project managers with various tasks as needed, such as preparing copies of submittals, typing letters, and shipping documents and items to engineers and vendors. /li liMaintain job files digitally and in hardcopy. /li liCoordinate preparation for bids to include business licenses, bid bonds, file quotes, prepare bid packages for submittal, set up and maintain job files. /li liProvide bidding reports weekly and collect bid tabulations. /li liNotarize documents as needed. /li liProvide backup support to the office manager as needed. /li liProvide support to management as needed. /li /ul h3Required Knowledge, Skills and Abilities /h3 ul liAbility to analyze information with attention to detail and emphasis on accuracy. /li liMust be able to communicate in a professional manner with internal and external personnel. /li liMust be willing and able to maintain employee confidence and protect confidential information. /li liUnderstanding of generally accepted accounting principles. /li liAbility to prioritize various assignments which may be in progress simultaneously. /li liAbility to work independently as well as collaboratively with other departments. /li liProficient in Microsoft Office and data entry, particularly Excel. /li liAbility to meet attendance schedule with dependability and consistency. /li /ul h3Required Education, Training and Experience /h3 ul liHigh school diploma or equivalent (GED) required; Associate’s Degree in Business, Accounting or a related field preferred. /li li3+ years of administrative, accounting or office experience required. /li liAbility to acquire and maintain a Mississippi Notary. /li liVista by Viewpoint experience would be beneficial. /li /ul h3Work Environment /h3 ul liRegularly works in an inside office setting with minimal exposure to outside conditions. /li liMust be able to lift, push, pull or carry objects up to 20 pounds; sit for long periods. /li liRequires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination. /li liNoise level is generally quiet. /li /ul h3Equal Employment Opportunity /h3 pThis position is open to all qualified employees. The employer is an equal opportunity employer committed to providing inclusive work environments for all persons, including veterans, people with disabilities, and other protected groups. /p /p #J-18808-Ljbffr