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Our client is an international company operating in the electrical and fastening materials sector. For their Italian branch, they are seeking a detail-oriented and proactive Administrative Employee to manage administrative and accounting tasks, ensuring compliance with deadlines and procedures.
Key Responsibilities:
1. Oversee all administrative and accounting processes, including the “active cycle” (sales) and “passive cycle” (purchases), ensuring accuracy and timeliness;
2. Manage tax compliance: F24 forms, electronic submissions, electronic invoicing, VAT declarations, triangulation, and declarations of intent;
3. Handle home banking operations and register bank transactions;
4. Manage credit card operations and register related transactions;
5. Maintain administrative back-office activities, including document filing (sales invoices, delivery notes, purchase invoices);
6. Prepare monthly and annual accounting records in collaboration with the external Accounting Firm and foreign HQ, including general ledger management, reconciliations, and accruals;
7. Manage customer accounts: create new customers in ERP, monitor credit, and oversee credit recovery;
8. Perform monthly bank receipt reconciliations;
9. Handle Intrastat processing and management for EU countries;
10. Manage inter-company purchases and Italian suppliers;
11. Oversee fixed asset statements and reconcile them with accounting records;
12. Support the HQ with budget preparation and reporting;
13. Identify and implement process improvements to enhance efficiency and cooperation.
Skills & Experience:
1. Degree in Economics or a related field;
2. Strong knowledge of English (required for communication with the HQ);
3. At least 3 years of experience in a similar administrative/accounting role;
4. Solid understanding of accounting principles and tax obligations;
5. Proficiency in Microsoft Office Suite and preferably experience with ERP Microsoft Business Central.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative and Accounting/Auditing
* Wholesale Building Materials
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