Job Requirements
Why this role?
This is not a traditional assistant role. It’s a key role supporting the CEO and coordinating core business activities.
You will gain exposure to strategic decision-making, governance, communications, and HR operations—making this an excellent opportunity for someone looking to grow into a broader business or leadership support role within a multinational environment. You will work closely with the CEO with clear prioritisation and support across functions.
What you’ll do Executive Support & Business Coordination
* Act as a trusted partner to the CEO, managing calendar, priorities, travel, and key deliverables
* Prepare presentations, reports, and materials to support business planning and decision‑making
* Coordinate meetings, follow-ups, and cross‑functional projects linked to strategic priorities
* Manage relationships with external stakeholders, including industry associations and chambers of commerce
* Support compliance‑related activities in collaboration with the Compliance Officer
* Partner with Finance and Procurement on orders, invoicing, and administrative processes
* Oversee day‑to‑day office management and operations
Governance
* Support local governance activities including Board and Shareholder meetings
* Coordinate documentation (e.g., minutes, powers of attorney, notary‑related matters)
* Ensure accuracy, timeliness, and compliance in all governance processes
Communication
* Contribute to internal communications initiatives in collaboration with HR
* Support external communications alongside Corporate Communications and local agencies
* Manage content for intranet and social media channels (LinkedIn, Instagram, etc.)
* Assist in the organisation of internal and external events, conferences, and stakeholder engagements
HR & Employee Experience Support
* Support onboarding of new hires to ensure a smooth and engaging experience
* Coordinate delivery of training activities, surveys, and participation records
* Assist with administrative HR processes (e.g., documents, data collection, employee documentation, surveys…)
Work Experience What we’re looking for Experience & Background
* Bachelor’s degree (or equivalent); Legal background is a plus
* 1–3 years’ experience in a similar role within a multinational company or professional services environment (e.g., law firm)
* Exposure to HR processes, governance, or compliance is advantageous
Skills & Capabilities
* Fluent English (mandatory); German is a plus
* Excellent organisational skills with the ability to manage multiple priorities
* Strong sense of ownership and proactive, hands‑on approach
* High level of discretion and confidentiality
* Exceptional communication and interpersonal skills across all levels
* Strong attention to detail and accuracy
* Comfortable working in a fast‑paced, dynamic environment
* Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
What makes you stand out
* You are curious, adaptable, and eager to learn
* You thrive in complex environments and enjoy variety in your work
* You build strong relationships and foster collaboration
* You see beyond tasks and understand the bigger business picture
Benefits What you’ll gain
* Direct exposure to senior leadership and strategic decision‑making
* Broad experience across multiple business functions
* A role with real responsibility, visibility, and growth potential
* A collaborative, international working environment
What we offer
* Permanent contract
* Competitive salary (RAL commisurata all’esperienza)
* Hybrid working
* International environment
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